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Privacy Policy

Ayyanar Construction CRM ("the App") is an internal operations app used by our construction company's staff — Admins, Supervisors, Owners, Drivers and Accounts personnel — to manage attendance, site expenses, driver logs and company accounts. This policy explains what information the App collects, why, and how it is used.

1. Information We Collect

The App collects the following types of information from the staff who use it:

• Account information: name, phone number, username, and assigned role, used to log in and identify who performed each action.
• Photos: attendance check-in selfies, site progress photos, material/fuel bill photos, and worker crew photos, captured with your device's camera or chosen from your gallery.
• Location data: GPS coordinates captured at the moment a Supervisor clocks in for attendance, so the recorded location can be confirmed.
• Attendance records: daily check-in/check-out status, worker headcounts by category, and timestamps.
• Financial records: transactions, amounts, categories, and notes entered for site expenses, driver diesel bills, and company accounts.
• Vehicle & trip records: vehicle name, distance travelled, and fuel expenses logged by drivers.
• Lead information: name, phone number, and project details for prospective customers entered by Admin staff.

2. How We Use This Information

Information collected by the App is used only to:

• Operate and maintain accurate attendance, expense, and accounting records for the company;
• Verify that supervisor check-ins occurred at the correct site;
• Generate reports (PDF/CSV) and analytics for management and administrative review;
• Allow authorised staff to review, edit, or correct records they are responsible for.

3. Who Can See Your Information

Data entered in the App is visible only to authorised personnel within the company, based on role: Admins and Owners can see company-wide records; Supervisors and Drivers can see records relevant to their own sites, trips, and check-ins. We do not sell, rent, or share your personal information with third parties for marketing purposes.

4. Data Storage & Security

All data, including uploaded photos, is stored on our company's own servers. We take reasonable measures to protect this information from unauthorised access, but no method of electronic storage is 100% secure.

5. Data Retention

Attendance, financial, and trip records are retained for as long as needed for the company's operational and record-keeping requirements. You may request correction or deletion of your personal account information by contacting us below.

6. Children's Privacy

The App is intended solely for use by our company's adult employees and contractors as part of their job duties. It is not directed at, and does not knowingly collect information from, children.

7. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date.

8. Contact Us